Emeris consolidates resources and expertise from IIE Varsity College, IIE MSA, IIE-Vega School, and IIE School of Hospitality & Service Management, with a unified approach ensuring a consistent standard of excellence in teaching, learning, and student support.

Emeris Ruimsig Campus has a vacancy for a Project Co-ordinator.

Duties and Responsibilities:

The Project Co-ordinator – will report to the Senior Campus Head.
Responsibilities include contracting and payroll processing, travel booking and coordination and administrative Support. Proficiency in Excel and MS Outlook, as well as being detail-oriented and having excellent writing and communication skills, are essential.

Administrative Support

• Manages and updates the Senior Campus Head’s calendar.
• Drafts and distributes relevant correspondence.
• Arranges and co-ordinates meetings.
• Compiles and edits presentations.
• Creates a filing system, and files and manages all documents in the office.
• Receives calls and visitors and notifies the relevant person of their arrival.
• Manages and updates documentation across relevant systems.
• Supports the Senior Campus Head in the co-ordination and planning of various events.
• Arranges all meals, coffee, tea water for the Senior Campus Head and visitors.
• Deals with customer complaints, conducting fact checks with the relevant parties and providing the Campus Head with a report/update on the issue.
• Provides personal support as needed to assist the Campus Head.

Travel & Coordination

• Books travel including arranging the itinerary, car hire etc. for the Senior Campus Head.
• Arranges visas if required for travel.
• Researches, reviews and books suitable accommodation.
• Manages the various logistics and requirements for conferences throughout the year.
• Researches, reviews and sources suitable venues for conferences.
• Compiles and distributes conference packs prior to the commencement of the conference.
• Checks and updates travel logs for invoicing purpose.

Report Collation

• Draws and distributes relevant reports as requested.
• Co-ordinates data and collation of various reports.
• Compiles all IIE 0015 documentation on request of the Campus Head.
• Keeps Accurate record of all correspondence and cases.

Project Co-ordination

• Provides project co-ordination support to the Senior Campus Head.
• Receives details of required projects, scopes out the approach and co-ordinates the project from beginning to end.
• Coordinate activities of the SMT on instruction of the Senior Campus Head.
• Arrange all Campus events/year end function etc of the Campus Head.

Competencies / Skills required:
• High level Proficiency in Microsoft Excel, MS PowerPoint, and MS Outlook.
• Strong organisational skills and attention to detail.
• Ability to handle multiple tasks simultaneously and prioritize workload effectively.
• Excellent written and verbal communication skills.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Proactive approach to problem-solving and ability to work independently.
• Professional demeanor and strong interpersonal skills.

Minimum Qualification Requirement:

• Minimum of a 3 Year Diploma (NQF Level 6)
• Advanced Diploma or Degree (NQF Level 7) preferably in Administration is advantageous

Minimum Work Experience Requirement:

• Minimum of 3 - 5 years experience in Project Co-ordination or in a Supportive Administrative Assistant role, Project Management is advantageous.

Salary:

• Competitive salary commensurate with experience.

Benefits:

• Lifelong learning opportunities through LinkedIn Learning subscriptions.
• Staff and family discounts on educational programs within our brand portfolio.
• Incentive bonus structure based on performance and achievement of goals.
• Birthday vouchers to celebrate your special day.
• Competitive annual leave allowance for well-deserved time off and rejuvenation.

Application Response:

• Due to the high volume of CVs received, please note that personal contact with all applicants may not be feasible. Only candidates whose qualifications and skills closely align with the position requirements will be contacted for interviews

Technical Support:

• Should you experience technical difficulties applying for the position, kindly use the following URL for further assistance : https://hire.simplify.hr/ContactUs

Emeris is an Equal Opportunity Employer. However, preference may be given to previously underrepresented groups in accordance with the South African Employment Equity Act. The company reserves the right to close or place the vacancy on hold at any time, without prior notice.